Grifols Shared Services North America, Inc AP Specialist in Los Angeles, California
Grifols is a global healthcare company whose mission is to improve the health and well-being of people. Our three divisions –Bioscience, Diagnostic and Hospital–develop, produce and market our innovative products and services to medical professionals in more than 100 countries.
We are committed to fostering an environment that creates continuous learning opportunities and encourages professional development and growth. As a company devoted to improving the health and well-being of people, we are looking for talented professionals worldwide. Make a difference and join us in this challenging and rewarding enterprise.
Accounts Payable Specialist
The Accounts Specialist is responsible for processing a high volume of invoice images in an automated system (Vendor Invoice Management- (VIM) with business rules and workflows. Some data entry is required for Optical Character Recognition fallouts. The Accounts Payable Specialist will spend a great deal of time problem solving to troubleshoot invoice exceptions, to take the proper workflow actions and to manage their workplace. This position handles both purchase order and non-purchase order invoices. 3-way matching (PO, invoice and good receipts) and may support multiple entities and end-users.
Primary responsibilities for role:
Perform ICC Validation for optimal character recognition (OCR) fallouts by adding the invoice number, invoice amount, date, or currency.
Manage workplace queue by efficiency processing a high volume invoices in the Vendor Invoice Management System.
Verify OCR accuracy by confirming key invoice fields when processing.
Provide GL and cost center coding for assigned company or companies.
Working knowledge of the non-PO exception table for assigned companies.
Ensure VIM notes to approvers and buyers are clear.
Electronically match purchase order exceptions with the PO, invoice and goods receipt for specific PO Types or Companies and understand sales/use tax regulations for commodities or company.
As directed by supervisor, cross-train in other exceptions on workflows and business rules to efficiency process invoices.
Follow SOP’s and raise non-standard processes to supervisor.
Performs other duties as assigned.
Knowledge, Skills and Abilities
Understanding of accounts payable concepts.
Understanding of sales/use tax concepts.
Ability to navigate and process a high volume of invoices electronically from an image using workflows and business rules.
Ability to perform 2 -way and 3 -way matching.
Intermediate Excel (Pivot Tables) required.
SAP & Vendor Invoice Management (Open Text) experience preferred.
Good written communication skills and ability to work in a large team environment.
Manage assigned workplace according to SLA’s.
Ability to multi-task and shift gears to perform different activities (e.g. invoice validation, invoice processing, (non-PO vs. PO)
- College preferred.
- Typically requires 2 years of related experience.
Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Learn more about Grifols at http://www.grifols.com/es/web/international/home