Grifols Shared Services North America, Inc Sr. AP Specialist in Los Angeles, California
Grifols is a global healthcare company whose mission is to improve the health and well being of people. Our three divisions –Bioscience, Diagnostic and Hospital–develop, produce and market our innovative products and services to medical professionals in more than 100 countries.
We are committed to fostering an environment that creates continuous learning opportunities and encourages professional development and growth. As a company devoted to improving the health and well-being of people, we are looking for talented professionals worldwide. Make a difference and join us in this challenging and rewarding enterprise.
Senior Accounts Payable Specialist
The Senior Accounts Specialist is responsible for processing a high volume of invoice images in an automated system (Vendor Invoice Management- (VIM) with business rules and workflows . The Senior Accounts Payable Specialist will spend a great deal of working on invoices or activities having greater complexity. This position will troubleshoot invoice exceptions, to take the proper workflow actions and to manage their workplace. This position handles both purchase order and non-purchase order invoices. 3-way matching (PO, invoice and good receipts) and may support multiple entities and end-users with more critical processing such as Uploads, Utilities, Facilities, EDI etc.
Manage workplace queue by efficiency processing a high volume invoices in the Vendor Invoice Management System.
Handle more complex or non-standardized invoice processing for Utilities, EDI fallouts, Uploads, Facilities.
Verify OCR accuracy by confirming key invoice fields when processing.
Provide GL and cost center coding for assigned company or companies.
Working knowledge of the non-PO exception table for assigned companies.
Ensure VIM notes to approvers and buyers are clear.
Electronically match purchase order exceptions with the PO, invoice and goods receipt for specific PO Types or Companies and understand sales/use tax regulations for commodities or company.
As directed by supervisor, cross-train in other exceptions on workflows and business rules to efficiency process invoices.
Follow SOP’s and document non-standard issues for potential process improvements.
Knowledge, Skills and Abilities
Understanding of accounts payable concepts.
Understanding of sales/use tax concepts.
Ability to navigate and process a high volume of invoices electronically from an image using workflows and business rules.
Ability to perform 2 -way and 3 -way matching.
Intermediate Excel (Pivot Tables) required.
SAP & Vendor Invoice Management (Open Text) experience preferred.
Good written communication skills and ability to work in a large team environment.
Manage assigned workplace according to SLA’s.
Ability to multi-task and shift gears to perform different activities (e.g. invoice validation, invoice processing, (non-PO vs. PO)
- College preferred.
- Typically requires 4 years of related experience.
*This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change.
Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Learn more about Grifols at http://www.grifols.com/es/web/international/home