Grifols Shared Services North America, Inc Administrative Associate I in Clayton, North Carolina
For more than 75 years, Grifols has worked to improve the health and well-being of people around the world. We are a global healthcare company that produces essential plasma-derived medicines for patients and provides hospitals and healthcare professionals with the tools, information and services they need to deliver expert medical care.
Incumbent will be responsible for performing administrative duties of a complex and confidential nature in support of the Quality organization which will provide relief to management of a variety of clerical and administrative duties.
Responsibilities include but are not limited to the following:
Perform advanced, diversified and confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, recording meeting minutes, arranging for management travel and time management; serve as primary liaison for executive and other senior management.
Support the daily operations of the Quality organization by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day to day operations for efficiency and productivity.
Develop organizational unit calendar to define milestones and develop action plans to deliver milestones in a cohesive, thoroughly vetted manner which is met with great acceptance and understanding.
Develop and distribute all department correspondence and information. Screen and route mail and documents; determine which to respond to, which to redirect or which to bring to supervisor's attention based on content of communication and broad knowledge of departmental programs and activities.
Organize and maintain divisional or departmental files of records, reports and correspondence required for reference and efficient operation of division or department; maintain up-to-date management and procedural manuals, directives and related records; interpret new directives, policies and regulations and inform appropriate personnel of changes.
Assist in preparing moderately to extremely complex reports and proposals requiring the identification of sources, compilation, analysis and evaluation of data.
May coordinate and facilitate org. unit performance management and development per the company's schedule. Maintain departmental files. Process a considerable amount of confidential and sensitive information in support of administrative activities. Advise or direct administrative or other personnel in the department or division; make work assignments and review work for accuracy and completeness.
Review reports received for supervisor; check and compare with source documents and bring significant items, changes, errors or omissions to the attention of the supervisor.
Assist in the preparation and management of diversified departmental or divisional budgets making suggestions and projections based on knowledge of departmental operations.
Compose letters and statements independently requiring interpretation and application of departmental policies, procedures, rules and regulations; type letters, reports and records ensuring grammatical accuracy, conformance with general policy and factual correctness. Monitor contracts with outside vendors/consultants, analyze data trends and advise executive of significant variances and discrepancies.
Archiving department records (Physical and Database)
Additional Experience Preferred:
PRM (physical Records management) Database
Salary Grade: N9
AS Degree & 5 yrs. of relative experience showing increasing administrative responsibility
BS Degree & 2 yrs. working towards the Administrative Professional certification. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Work is performed in an office environment with exposure to electrical office equipment. Frequently sits for 6-8 hours per day. Frequent hand movement of both hands with the ability to make fast, simple, movements of the fingers, hands, and wrists. Occasionally walks. Occasionally bends and twists neck and waist. Light to moderate lifting and carrying objects with a maximum lift of 25lbs. Drives: varies may or may be required to frequently drives to site locations with occasional travel within the United States. Able to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken and written words and sentences. Frequently performs tasks by following a set of written or oral instructions/procedures.
Location: [[mfield6]] : [[cust_building]]
Learn more about Grifols at http://www.grifols.com/es/web/international/home
Req ID: 75251
Type: Regular Full-Time
Job Category: Admin/Clerical