Grifols Shared Services North America, Inc Accounts Payable Financial Analyst 1 in Los Angeles, California
For more than 75 years, Grifols has worked to improve the health and well-being of people around the world. We are a global healthcare company that produces essential plasma-derived medicines for patients and provides hospitals, pharmacies, and healthcare professionals with the tools, information and services they need to deliver expert medical care. Grifols’ three main divisions – Bioscience, Diagnostic & Hospital – develop, manufacture, and market innovative products and services available in more than 100 countries. At Grifols we are united around a strong sense of pride, operating under the highest standards for quality and safety.
We are committed to fostering an environment that creates continuous learning opportunities and encourages professional development and growth. We would love for you to consider growing your career with us. If challenging and meaningful work excites you, make a difference and join us in this rewarding enterprise!
Accounts Payable Financial Analyst
The Accounts Payable Financial Analyst will be responsible for assisting with reporting, analysis, process improvements, payments and training for the Accounts Payable team. A key role is to provide the Accounts Payable department and procure-to-pay users with reporting for decision making and to highlight obstacles preventing timely payments. The Accounts Payable Financial Analyst will perform analysis of the AP Aging, Goods Receipt/Invoice Receipt Report for all companies and recommend adjusting entries to the Business Units. Will provide comments for review in the Account Analysis Meetings. Another key role will be performing root-cause analysis of the Vendor Invoice Management System validation rejects, suspected duplicates, return to vendors, and approver rejects to reduce the volume of exceptions across all companies by improving the process or by offering training. This position will help develop new processes, revise existing processes, create SOP's, and provide training to AP or other Procure-to-pay users. Will generate payments for all companies, troubleshoot exceptions and provide overall general support to the Accounts Payable team.
Essential Job Duties:
Reporting: Distribute timely and accurate reporting to accounts payable management and business partners to drive operations and to ensure all fields are entered to optimize invoice processing. Perform analysis to aid in setting AP targets. Assist in generating operational reporting and meaningful KPI reporting. Provide training to AP associates on specific AP Processes (ex: VIM credit memos, VIM Analytics, Business Rules, etc.)
Analysis: Perform critical vendor reconciliations for all Grifols companies and obtain reconciling items (invoices/credits.) Perform analysis of Aging and Goods Receipt/Invoice Receipt reports for all companies to clear variances and recommend adjustments to Business Units. Perform Vendor Invoice Management root cause analysis of exceptions in various stages with intent on reducing exception via process improvements or training. Perform reconciliation of utilities to ensure no skipped payments and every period has a posting. Organize data and analyses in a fashion that provides ease of review by management, auditors, and others.
Process Improvements: Support AP Operations on new process implementations (Ex: VIM Phase II, Frameworks PO's, converting utilities to direct debit, Grifols Procurement Model, etc.) Create SOP's for new processes and provide training. Apply Lean Six Sigma Methodology to projects and process improvements to systematically remove inefficiencies and to employ standardization across companies.
Payments: Generate weekly payments and troubleshoot all payment exceptions including performing root cause analysis. Perform analysis of payment types to determine how best to extend payment terms and covert checks to ACH. Perform account reconciliations and other accounting related duties (e.g. Reconcile Goods Receipt/Invoice Received Report & Unplanned Deliveries GL). Accounting adjusting entries (GRIR adjustments/write-offs)
Training: Create training materials and serve as a resource to provide AP and end-user training. Support new companies integration to AP Processes and invoice requirements.
Bachelor’s degree required. Emphasis in Accounting, Finance, or closely related scientific / technical discipline is preferred.
Minimum of 3 years of related accounting, accounts payable or finance experience is required.
Directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements. Example: If a job level requires a Bachelor’s degree plus 4 years of experience, an equivalency could include 8 years of experience, an Associate’s degree with 6 years of experience, or a Master’s degree with 2 years of experience.
Working knowledge of accounts payable and accounting concepts.
Intermediate Excel, Microsoft Suite (Outlook, PowerPoint, Visio etc.) SAP experience and VIM Open Text is preferred.
Lean Six-Sigma experience is preferred.
Ability to create Standard Operating Procedures (SOP’s).
Must be analytical, able to review processes and recommend changes.
Strong attention to detail with excellent analytical, problem solving and organizational skills.
Ability to multi-task and work within deadlines in a fast pace environment.
Strong interpersonal and teamwork skills.
Effective verbal and written communication skills.
Takes ownership and is proactive.
This job description is accurate at the date of publication. It is intended to provide information essential to understanding the scope and general nature of the work performed by job holders within this position. This job description is not intended to be an exhaustive list of qualifications, skills, duties, responsibilities or working conditions associated with the position. Other duties may be assigned and qualifications required may change over time.
Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Learn more about Grifols
Req ID: 86068
Type: Regular Full-Time
Job Category: Finance/Accounting