Grifols Shared Services North America, Inc Accounts Payable Specialist in Los Angeles, California
The Accounts Payable Specialist – AP Specialist – will be responsible for processing a high volume of invoice images in an automated system – Vendor Invoice Management – (VIM) with business rules and workflows. Some data entry is required for Optical Character Recognition fallouts. The Accounts Payable Specialist will spend a great deal of time problem solving to troubleshoot invoice exceptions, to take the proper workflow actions and to manage their workplace. This position handles both purchase order and non-purchase order invoices, 3-way matching (PO, invoice and good receipts) and may support multiple entities and end-users.
Perform ICC Validation for optimal character recognition (OCR) fallouts by adding the invoice number, invoice amount, date, or currency.
Manage workplace queue by efficiency processing a high volume invoices in the Vendor Invoice Management System.
Verify OCR accuracy by confirming key invoice fields when processing.
Provide GL and cost center coding for assigned company or companies.
Working knowledge of the non-PO exception table for assigned companies.
Ensure VIM notes to approvers and buyers are clear.
Electronically match purchase order exceptions with the PO, invoice and goods receipt for specific PO Types or Companies and understand sales/use tax regulations for commodities or company.
As directed by supervisor, cross-train in other exceptions on workflows and business rules to efficiency process invoices.
High school diploma or GED required. Bachelor’s Degree preferred. Emphasis in Accounting, Finance, or closely related scientific / technical discipline is preferred.
Minimum of 2 years of related accounts payable experience is required.
Must have strong working knowledge of accounts payable concepts.
Understanding of sales/use tax concepts.
Ability to navigate and process a high volume of invoices electronically from an image using workflows and business rules.
Ability to perform 2 -way and 3 -way matching.
Intermediate Excel (Pivot Tables) required.
SAP & Vendor Invoice Management (Open Text) experience preferred.
Ability to multi-task and shift gears to perform different activities (e.g. invoice validation, invoice processing, (non-PO vs. PO)
Ability to work within deadlines in a fast pace environment.
Strong attention to detail.
Excellent analytical, problem solving and organizational skills.
Strong interpersonal and teamwork skills.
Effective verbal and written communication skills.
Takes ownership and is proactive.
Positive approach to problem solving.
Excellent customer service and a contagious enthusiasm.
- This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Req ID: 236207