Grifols Shared Services North America, Inc AP Specialist in Los Angeles, California
Do you want to join an international team working to improve the future of healthcare? Do you want to improve the lives of millions of people? Grifols is a global healthcare company which, since its foundation in Barcelona in 1909, has been working to improve the health and well-being of people all over the world. Our four divisions - Bioscience, Diagnostic, Hospital and Bio Supplies - develop, produce and market innovative medicines, solutions and services in more than 100 countries and regions.
The Accounts Specialist is responsible for processing a high volume of invoice images in a automated system (Vendor Invoice Management) with business rules and workflows. Some data entry is required for Optical Character Recognition fallouts. The Accounts Payable Specialist will spend a great deal of time problem solving to troubleshoot invoice exceptions, to take the proper workflow actions and to manage their workplace. This position handles both purchase order and non-purchase order invoices. 3-way matching (PO, invoice and good receipts) and may support multiple entities and end-users.
Primary Responsibilities for role:
Manage workplace queue by efficiency processing a high volume of invoices in Vendor Invoice Management system for companies on the Grifols Procurement Module or that have specilalty processes.
Verify optical character recognition software (OCR) accuracy for invocie capture of key invoice fields. Under general direction of supervisior work to prioritize assigned vendors.
Provide GL and cost center coding for assigned company or companies. Have a working knowledge of the exception table for assigned companies. Ensure notes contain audit trail of history within the system.
Electronically match purchase order exceptions with the PO, invoice and goods receipt for specific PO Types or Companies and understand sales/use tax regulations for commodiites or company.
Perform data entry of key invoice fields for invoices that failed in the Validation Queue.
As directed by supervior, cross-train in other exceptions on workflows, business rules to find best practices to increase efficiency.
Follow SOP's and raise problmatic processes to supervisor or lead.
Provide customer service solutions to internal and external stakeholders
Protects organization's value by keeping information confidential.
Perform other duties as assigned.
A High School diploma is required - Associate's or Bachelor's is preferred
Typically requires 2 years of related experience
Knowledge, Skills & Abilities:
Understanding of accounts payable concepts.
Understanding of sales/use tax concepts.
Ability to efficiency and accruately process a high-volume of invoices. (Electronic 3 way matching & non-PO matching).
Intermediate Excel (Pivot Tables) required. SAP & Vendor Invoice Management (Open Text) experience preferred.
Good written communication skills.
Manage assigned workplace according to SLA's.
Ability to multi-task and shift gears to process different invoice types. (PO vs. Non-PO,. support several entities & end-users)
- This job description is accurate at the date of publication and may change over time. It is not intended as an exhaustive description of the job. Other duties may be assigned and qualifications required may change. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skills, education, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Grifols is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, national origin, ethnicity, religion, gender, gender identity, pregnancy, marital status, sexual orientation, citizenship, genetic disposition or characteristics, disability or veteran's status or any other classification protected by applicable State/Federal laws. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Req ID: 343592