Grifols Shared Services North America, Inc Financial AP Analyst in los angeles, California
For more than 75 years, Grifols has worked to improve the health and well-being of people around the world. We are a global healthcare company that produces essential plasma-derived medicines for patients and provides hospitals and healthcare professionals with the tools, information and services they need to deliver expert medical care.
Headquartered in Barcelona, Spain, Grifols has over 20.000 employees in 30 countries. Grifols’ three main divisions - Bioscience, Diagnostic and Hospital - develop, manufacture and market innovative products and services available in more than 100 countries.
A leader in transfusion medicine, the Diagnostic Division is a global business focused on providing innovative solutions to help ensure the safety of the blood and plasma supply, detect human diseases and monitor therapies. The division advances patient care with diagnostic solutions to improve disease detection and management, and simplify laboratory operations.
Under the general direction of the Accounts Payable Manager of Reporting & Projects, the Financial Accounts Payable Analyst will be responsible for assisting with reporting, analysis, process improvements, payments and training. A key role is to support accounts payable and procure-to-pay users with reporting for decision making and to highlight obstacles preventing timely payments. The Financial Accounts Payable Analyst will perform analysis of the AP Aging, Goods Receipt/Invoice Receipt Report for all companies and recommend adjusting entries to the Business Units and provide comments for review in the Account Analysis Meetings. Another key role will be performing root cause analysis of the Vendor Invoice Management System validation rejects, suspected duplicates, return to vendors, and approver rejects to reduce the volume of exceptions across all companies by improving the process or by offering training. The Financial Accounts Payable Analyst will be responsible for assisting in the development of new processes or to optimize existing processes. This position will create SOP's for new processes and provide training to AP or other Procure-to-pay users. Generating payments for all companies and troubleshooting exceptions also falls under this position.
Primary responsibilities for role:
Reporting: Distribute timely and accurate reporting to accounts payable, FSSC Management and business partners to drive operations and to ensure all fields are entered to optimize invoice processing. Perform analysis to aid in setting AP Targets. Assist in generating operational reporting and meaningful KPI reporting. Provide training to AP associates on specific AP Processes (ex: VIM credit memos, VIM Analytics, Business Rules, etc.)
Analysis: Perform critical vendor reconciliations for all Grifols Companies and obtain reconciling items (invoices/credits.) Perform analysis of Aging and Goods Receipt/Invoice Receipt reports for all companies to clear variances and recommend adjustments to Business Units. Perform Vendor Invoice Management root cause analysis of exceptions in various stages with intent on reducing exception via process improvements or training. Perform reconciliation of utilities to ensure no skipped payments and every period has a posting.
Process Improvements: Support AP Operations on new process implementations (Ex: VIM Phase II, Frameworks PO's, converting utilities to direct debit, Grifols Procurement Model etc.) Create SOP's for new processes and provide training. Apply Lean Six Sigma Methodology to projects and process improvements to systematically remove inefficiencies and to employ standardization across companies.
Payments: Generate weekly payments and troubleshoot all payment exceptions including performing root cause analysis. Perform analysis of payment types to determine how best to extend payment terms and covert checks to ACH.
Training: Create training materials and serve as a resource to provide AP and end-user training. Support new companies’ integration to AP Processes and invoice requirements.
Support Manager of Reporting and Projects as needed
Maintains action item listings, calendars and project plans
Maintain SOP directory on Portal
Requirements for this role:
A bachelor’s degree in finance with around four years of experience or a comparable combination of education and relevant experience
Working knowledge of accounts payable and accounting concepts.
Intermediate Excel, Microsoft Suite (Outlook, PowerPoint, Visio etc.) SAP experience and VIM Open Text (preferred).
Must be analytical, able to review processes and recommend changes.
Organize data and analyses in a fashion that provides ease of review by management, auditors, and others
Ability to create SOP's.
Good interpersonal and communication skills.
Perform account reconciliations and other accounting related duties (e.g. Reconcile Goods Receipt/Invoice Received Report & Unplanned Deliveries GL). Accounting adjusting entries (GRIR adjustments/write-offs)
Learn more about Grifols
Req ID: 97368
Type: Regular Full-Time
Job Category: Finance/Accounting